Job title: Health and Safety Officer

Responsible to: Estates, Health and Safety Manager

Principal working contacts

  • Head of Finance and Corporate Governance
  • Estates, Health and Safety Manager
  • Estates, Health and Safety Assistant
  • IT Team

Job purpose

You will be responsible for providing support and assistance to the Estates, Health and Safety Manager in the delivery of the health and safety function; including advising managers and employees on health and safety issues, training, health and safety reporting information and the development of new health and safety policies, guidance, procedures and risk assessments. This role will provide shared services to the Scottish Social Services Council (SSSC) based in Dundee.

Key accountabilities

Operational management

Health and safety

  • Promote a positive health and safety culture within the organisation through communication and engagement initiatives.
  • To assist in the development, delivery and implementation of the health and safety management system.
  • To provide professional advice and guidance to employees on managing Health and Safety and discharging their responsibilities to ensure safe working environment and practice.
  • To advise on specialist areas such as stress, lone working and fire precautions.
  • To carry out health and safety audits, inspections and risk assessments as directed by the Estates, Health and Safety Manager.
  • The review of all risk assessments to check they are completed and to the required standard and meet regulatory requirements.
  • To maintain systems and procedures for recording and analysing all health and safety management information including incident statistics, KPIs, RIDDOR reporting.
  • To notify to the Health and Safety Executive if required.
  • To ensure that all reported incidents and near misses are recorded, assist in their investigation and record the lessons learned.
  • To maintain a record of staff health and safety training and ensure the CI is compliant with the provision of first aiders, fire wardens etc.
  • Assist in the implementation of emergency response plans and conduct regular drills in Compass / Quadrant House.
  • Organise and deliver health and safety training programs to employees' core safety subjects, risk assessment, display screen equipment, office safety and fire safety and specialist health and safety areas.
  • To assist in the provision of Health and Safety progress reports to the Health, Safety and Wellbeing Committee, the Strategic Management Group and the Finance and Resources Committee.
  • Completion of DSE assessments both in person and on Teams, recording of the results and the selection / purchase of reasonable adjustment equipment.
  • To assist in the preparation of the Annual Health and Safety Report.
  • To work with the HR operational team in relation to linked subjects – for example, sickness absence, DSE assessments, OH referrals.
  • To update the Estates, Health and Safety Manager on progress of all tasks within your area of responsibility.

Estates

  • The team also provides the Estates function to the Care Inspectorate so it is expected that there will be some overlap in responsibilities and that the postholder will provide cover for the Estates, Health and Safety Manager and the Estates, Health and Safety Assistant when required.
  • Assistance with the management of office moves and relocations as instructed by the Estates, Health and Safety Manager.

People management

  • Demonstrate commitment to the safety and security of the Care Inspectorate’s data, information systems and devices.
  • Promote the health, safety and welfare of employees, with responsibility for ensuring that the Care Inspectorate health and safety policies, procedures and practice and legislative requirements are met across the organisation.
  • Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work.
  • Promote diversity, equality of opportunity, fairness, dignity and trust, ensuring that these principles are upheld across all areas of service delivery.

Relationship management

  • Develop partnerships with appropriate staff, internal and external to the Care Inspectorate to ensure a comprehensive and integrated health and safety management service.
  • Model corporate behaviour and demonstrate commitment to organisation values.
  • Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient directorate support.
  • Promote the principles of collaborative working throughout the organisation and in all working practices in accordance with the Partnership Agreements with the trade unions.
  • Ensure effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
  • Project a professional image for the Care Inspectorate when dealing with colleagues and external stakeholders.
  • Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.

Other duties

This job may require travel and some overnight stays and unsocial hours.

This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.