Person specification
Job title: Finance Officer
Attributes
Experience
Essential:
- Minimum of two years relevant financial experience.
- Demonstrable successful track record in a similar role.
- Experience of working with internal and external contacts at all levels.
Desirable:
- Experience of working in a public sector environment
- Oracle financial systems experience including developing financial statements.
Education, qualifications and training
Essential:
- Finance qualification eg HNC / Association of Accounting Technician (AAT) qualification.
- Candidates without minimum qualification criteria who have significant experience may be considered.
Desirable:
- Degree in a relevant discipline.
Skills and knowledge
Essential:
- Excellent knowledge of Microsoft Office suite, particularly Excel and Word.
- A thorough knowledge of integrated financial accounting systems.
- Understanding of financial controls and financial environment.
- Able to work collaboratively.
- Experience of supporting budget managers in the development and management of their budgets.
- Uses systematic approach to make efficient use of time and manage workload, prioritising own work effectively to meet deadlines and objectives.
- Excellent negotiation and influencing skills. § Good judgement and decision-making skills.
- Ability to analyse numerical and written information and present results in a clear and concise format.
- Ability to understand the limits of their knowledge and experience and knowing when decisions need to be referred to others.
Desirable:
- Analytical experience of providing statistical data.
- Awareness of sustainability and climate change.
Key performance outcomes
Effective communication
Essential:
- Demonstrate clear and concise verbal and written communication skills.
- Selects appropriate communication style and methods depending on the needs and abilities of the audience.
- Portrays a positive image of the organisation when communicating both inside the organisation and externally.
- Ability to explain complex financial information to a range of audiences including non-specialists.
- Listens to feedback and ideas from others and takes appropriate and considered action.
Impact and influence
Essential:
- Demonstrates ability to influence at all levels.
- Ability to give realistic advice, based on relevant, up to date and verifiable information.
- Evidence of building positive relationships, engaging and collaborating effectively with others internally and externally.
Improvement focus
Essential:
- Identifies gaps in process and performance and makes appropriate suggestions for improvements.
- Aware of trends and changes and maintains professional knowledge and skills.
- Uses knowledge and experience to gather and consolidate information in order to make appropriate changes and improvements.
Objective decision-making
Essential:
- Demonstrates analytical and systematic approach to problem solving.
- Ability to make appropriate and realistic judgments, based on professional expertise, relevant, up to date and verifiable information.
- Ability to analyse complex information.
Planning and organising
Essential:
- Involves others where appropriate and optimises resources to achieve desired results.
- Regularly reviews joint goals and targets and reprioritises where necessary.
- Recognises the need to be flexible in order to meet changing priorities.
Team working
Essential:
- Contributes to and supports the work and decisions of the team.
- Contributes to the shared vision and purpose and shares this effectively.
- Able to work independently as well as collaboratively with a wide range of teams across the Care Inspectorate.
- Develops good working relationships at all levels.
Please note – these are key performance outcomes to be used to recruit into the role.
Read moreJob profile
Job title: Finance Officer
Responsible to: Accountant
Principal working contacts
- Head of Finance and Corporate Governance
- Finance & Procurement Manager
- Senior Accountant
- Accountant
- Budget holders
- Transactions Manager
- Procurement Officer
- Care Inspectorate finance staff
- External stakeholders
Job purpose
Support the Accountant, Senior Accountant and the Finance and Procurement Manager to deliver a comprehensive finance service to the Care Inspectorate in line with Care Inspectorate policies and procedures.
Key responsibilities
Accounting and other tasks
- Help prepare the annual Care Inspectorate budget.
- Support budget holders with the management of their budgets by holding monthly monitoring meetings, providing budget monitoring information, variance analysis, financial advice, costing information and guidance in line with financial regulations and other financial processes to make sure the operational requirements of the Care Inspectorate are met.
- Provide financial training to budget holders and support staff to make sure they comply with financial processes and procedures.
- Perform monthly reconciliations for suspense accounts, control accounts, bank accounts and monthly fees, investigating and reporting discrepancies as required.
- Prepare and post journals into Oracle Cloud.
- Help produce the Care Inspectorate’s statutory annual accounts and notes, supported by comprehensive working papers and in accordance with the approved timetable, and liaising with auditors providing information and evidence as required.
- Liaise with internal and external audit as required.
- Develop and update procedures for tasks carried out in the role.
- Participate in compliance and best value reviews.
- Assist in the development of new financial and other initiatives from a financial viewpoint.
- Gather financial information for Freedom of Information (FOI) requests, sustainability reporting, Scottish Government returns, VAT returns, statistical returns, performance and benchmarking data.
- Participate in supporting achievement of the Care Inspectorate’s sustainability objectives.
Relationship management
- Model corporate behaviour and demonstrate commitment to organisation values.
- Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient directorate support.
- Ensure effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
- Promote the principles of collaborative working throughout the organisation and in all working practices in accordance with the Partnership Agreements with the trade unions.
- Project a professional image for the Care Inspectorate when dealing with colleagues and external stakeholders.
- Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
Other duties
This job profile is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.
Read moreHealth and Safety Officer
Job title: Health and Safety Officer
Salary: £30,495 – £31,740
Hours: 35 hours per week
Location: Flexible (Any Care Inspectorate office)
Contract: Permanent
About us
We are a unique Estates, Health and Safety team who provides shared services to the Care Inspectorate and the Scottish Social Services Council (SSSC) at the Compass and Quadrant Houses, Dundee.
We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices.
We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.
Starting salary
Please bear in mind that new entrants start on the grade minimum for the role. However, we have a generous benefits package which you will find on our website.
About the role
We are recruiting for a Health and Safety Officer who will be responsible for providing support and assistance to the Estates, Health and Safety Manager in the delivery of all health and safety and estates activities. This will include advising managers and employees on health and safety issues, administration, completion and review of health and safety risk assessments, management reporting and records management.
The successful candidate will assist in the provision of professional advice and guidance to employees on managing Health and Safety and discharging their responsibilities to ensure safe working environment and practice. In addition, deliver an excellent estate maintenance service to our internal and external customers.
About you
You will have considerable experience in a similar role and have a NEBOSH Certificate for Occupational Safety and Health.
The ideal candidate will have experience in a similar role including maintaining maintenance records, statutory Health and Safety information, raising purchase orders and receipting when the goods / service has been received. Completion of DSE assessments, risk assessments and initial incident investigation.
You should have a full UK driving licence with less than six penalty points.
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Carole Kennedy at This email address is being protected from spambots. You need JavaScript enabled to view it..
If you believe that your skills, experience and motivation make you a suitable candidate for this post, please complete the online application form by 08:00 on Monday 4 November 2024.
It is anticipated that interviews will be held Monday 18 November at our Dundee office.
Read moreFinance Officer
Job title: Finance Officer
Salary: £31,938 - £35,328
Hours: 35 hours per week
Location: Flexible (Any Care Inspectorate office)
Contract: Permanent
About us
We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices.
We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.
About the role
We are looking to recruit to the role of Finance Officer within our Accounting and Budgeting Team.
Working in a busy team you will:
- help prepare the annual Care Inspectorate budget
- perform monthly reconciliations for suspense, control accounts, bank accounts and monthly fees
- support budget holders with the management of their budgets
- help train and develop finance and non-finance staff
- help produce our statutory annual accounts
- prepare information for financial or statistical returns
About you
You will have a thorough knowledge of integrated financial accounting systems and an understanding of financial controls and financial environment. You will have good judgement and decision-making skills. In addition, you must have excellent IT skills, be able to work to tight deadlines in an organised manner and be able to work effectively as part of a team.
You should hold a finance related qualification (eg HNC, AAT), although candidates with significant relevant experience may be considered.
The successful candidate will be expected to travel to HQ Dundee and on occasion to other offices in Scotland as required.
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Dawn Johnston at This email address is being protected from spambots. You need JavaScript enabled to view it..
If you believe that your skills, experience and motivation make you a suitable candidate for this post, please complete an online application form by 08:00 on Monday 11 November 2024.
It is anticipated that interviews will be held week commencing 2 December 2024.
Read more
Person specification
Job title: Health and Safety Officer
Attributes
Experience
Essential:
- Considerable experience in a similar role.
- Experience of maintaining statutory H&S information, preparing performance information and case management.
- Delivery of a high standard of customer support.
- Communication with all stakeholders including Executive Team, Partnership Forum representatives and staff.
- Completion of DSE Assessments, risk assessments and initial incident investigation.
Education, qualifications and training
Essential:
- NEBOSH Certificate in Occupational Safety and Health.
- Full UK Driving licence with less than six penalty points.
Desirable:
- IOSH Membership
- Fire Door Visual Inspector
Skills and knowledge
Essential:
- Excellent working knowledge of all MS Office 365 applications.
- You will have good communication skills with an excellent attitude towards delivering a high standard of customer support to our internal & external customers.
- A general knowledge of health, safety and fire regulations and requirements, as well as data protection.
- Ability to manage conflicting priorities and work to tight deadlines.
- Aptitude for developing effective solutions to health and safety issues.
Desirable:
- Working knowledge of MS Teams, Sharepoint
- Experience of:
- MS Forms
- Power Automate
- Power BI
- Providing H&S training to others
Key performance outcomes
Effective communication
Essential:
- Ability to select appropriate communication, style and methods depending on the needs and abilities of the audience.
- Demonstrate clear and concise verbal and written communication skills.
- Listens actively and questions to check understanding.
Partnership working
Essential:
- Respect others, recognise and value difference and diversity and be aware of the impact of your views on others.
- Ability to quickly build rapport and collaborative working relationships with internal and external stakeholders.
Objective decision making
Essential:
- Demonstrates analytical and systematic approach to problem solving.
- Understands the limits of their knowledge and experience and when decisions need to be referred to others.
- Ability to act consistently with Care Inspectorate values to achieve the desired outcomes.
Planning and organising
Essential
- Ability to plan workload effectively in the short, medium and long term in conjunction with others.
- Ability to forward think and be innovative in developing solutions.
- Ability to prioritise effectively and achieve deadlines in a changing environment.
- Demonstrates initiative, drive and determination to complete tasks and achieve objectives.
Team working
Essential:
- Works collaboratively with a wide range of teams across the Care Inspectorate and SSSC.
- Demonstrate personal commitment when working with colleagues.
Personal accountability and responsibility
- Maintains a high standard of work, ensuring attention to detail, actively seeking out continuous improvement.
- Demonstrates initiative within own area of expertise.
- Takes responsibility for own actions and decisions.
Please note – these are key performance outcomes to be used to recruit into the role.
Successful applicants will be assessed against all the performance indicators used in the Performance Development Review System once established in the role.
Read more