Job profile

Job title: Finance Officer

Responsible to: Accountant

Principal working contacts

• Head of Finance and Corporate Governance
• Finance & Procurement Manager
• Senior Accountant
• Accountant
• Budget holders
• Transactions Manager
• Procurement Officer
• Care Inspectorate finance staff
• External stakeholders

Job purpose

Support the Accountant, Senior Accountant and the Finance and Procurement Manager to deliver a comprehensive finance service to the Care Inspectorate in line with Care Inspectorate policies and procedures.

Key responsibilities

Accounting and other tasks

• Help prepare the annual Care Inspectorate budget.
• Support budget holders with the management of their budgets by holding monthly monitoring meetings, providing budget monitoring information, variance analysis, financial advice, costing information and guidance in line with financial regulations and other financial processes to make sure the operational requirements of the Care Inspectorate are met.
• Provide financial training to budget holders and support staff to make sure they comply with financial processes and procedures.
• Perform monthly reconciliations for suspense accounts, control accounts, bank accounts and monthly fees, investigating and reporting discrepancies as required.
• Prepare and post journals into Oracle Cloud.
• Help produce the Care Inspectorate’s statutory annual accounts and notes, supported by comprehensive working papers and in accordance with the approved timetable, and liaising with auditors providing information and evidence as required.
• Liaise with internal and external audit as required.
• Develop and update procedures for tasks carried out in the role.
• Participate in compliance and best value reviews.
• Assist in the development of new financial and other initiatives from a financial viewpoint.
• Gather financial information for Freedom of Information (FOI) requests, sustainability reporting, Scottish Government returns, VAT returns, statistical returns, performance and benchmarking data.
• Participate in supporting achievement of the Care Inspectorate’s sustainability objectives.

Relationship management

• Model corporate behaviour and demonstrate commitment to organisation values.
• Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient directorate support.
• Ensure effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
• Promote the principles of collaborative working throughout the organisation and in all working practices in accordance with the Partnership Agreements with the trade unions.
• Project a professional image for the Care Inspectorate when dealing with colleagues and external stakeholders.
• Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.

Other duties

This job profile is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.

Health and Safety Officer

Job title: Health and Safety Officer

Salary: £30,495 – £31,740

Hours: 35 hours per week

Location: Flexible (Any Care Inspectorate office)

Contract: Permanent

About the role

We’re looking for a dedicated Health and Safety Officer to join our team and make a real difference. In this key role, you’ll work closely with the Estates and Health and Safety Manager to drive safety excellence across the organisation, ensuring a safe and well-maintained workplace for all employees.

The successful candidate will assist in the provision of professional advice and guidance to employees on managing Health and Safety and discharging their responsibilities to ensure safe working environment and practice. In addition, deliver an excellent estate maintenance service to our internal and external customers.  

About you

We are seeking a skilled Health & Safety Officer to join our team. The ideal candidate will bring considerable experience in a similar role, alongside a NEBOSH Certificate in Occupational Safety and Health (or a willingness to undertake this qualification).

• Proven experience in a similar role
• Ability to manage and track compliance with Health & Safety regulation
• Strong organisational skills, with attention to detail
• A proactive approach to problem-solving and incident management
• Maintain accurate maintenance records and statutory Health & Safety documentation
• Raise purchase orders and process receipts when goods/services are received
• Conduct DSE assessments, risk assessments, and assist with initial incident investigations.
• Full UK driving licence with fewer than six penalty points.

Where previous applicants have further skills, experiences and qualifications to enhance their application please consider re-applying.

Starting salary

Please bear in mind that new entrants start on the minimum grade for the role.

However, we have a great benefits package; including flexible working, defined benefit pension scheme (CARE) on a career average basis, family focused policies and a generous annual leave package; starting at 32 days (rising to 37 after five years of service) plus 6 public holidays, to see the many more other benefits Care Inspectorate offer please see our website.

About us

We are a unique Estates, Health and Safety team who provides shared services to the Care Inspectorate and the Scottish Social Services Council (SSSC) at the Compass and Quadrant Houses, Dundee.

We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices.

We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.

Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.

Next steps

You’ll find more information in the job profile and person specification.

If you would like more information or an informal chat about the role please contact Recruitment team at This email address is being protected from spambots. You need JavaScript enabled to view it..

If you believe that your skills, experience and motivation make you a suitable candidate for this post, please complete the online application form by 08:00 on Monday 13 January 2025.

It is anticipated that interviews will be held on Wednesday 29 January at our Dundee office.

Job profile

Job Title: Health and Safety Officer

Responsible to: Estates, Health and Safety Manager

Principal Working Contacts
Head of Finance and Corporate Governance
Estates, Health and Safety Manager
Estates, Health and Safety Assistant
IT Team

Job Purpose

You will be responsible for providing support and assistance to the Estates, Health and Safety Manager in the delivery of the health and safety function; including advising managers and employees on health and safety issues, training, health and safety reporting information and the development of new health and safety policies, guidance, procedures and risk assessments. This role will provide shared services to the Scottish Social Services Council (SSSC) based in Dundee.

Key Accountabilities

Operational Management

Health and Safety

• Promote a positive health and safety culture within the organisation through communication and engagement initiatives.
• To assist in the development, delivery and implementation of the health and safety management system.
• To provide professional advice and guidance to employees on managing Health and Safety and discharging their responsibilities to ensure safe working environment and practice.
• To advise on specialist areas such as stress, lone working and fire precautions.
• To carry out health and safety audits, inspections and risk assessments as directed by the Estates, Health and Safety Manager.
• The review of all risk assessments to check they are completed and to therequired standard and meet regulatory requirements.
• To maintain systems and procedures for recording and analysing all health and safety management information including incident statistics, KPIs, RIDDOR reporting.
• To notify to the Health and Safety Executive if required.
• To ensure that all reported incidents and near misses are recorded, assist in their investigation and record the lessons learned.
• To maintain a record of staff health and safety training and ensure the CI is compliant with the provision of first aiders, fire wardens etc.
• Assist in the implementation of emergency response plans and conduct regular drills in Compass / Quadrant House.
• Organise and deliver health and safety training programs to employees' core safety subjects, risk assessment, display screen equipment, office safety and fire safety and specialist health and safety areas.
• To assist in the provision of Health and Safety progress reports to the Health, Safety and Wellbeing Committee, the Strategic Management Group and the Finance and Resources Committee.
• Completion of DSE assessments both in person and on Teams, recording ofthe results and the selection / purchase of reasonable adjustment equipment.
• To assist in the preparation of the Annual Health and Safety Report.
• To work with the HR operational team in relation to linked subjects – for example, sickness absence, DSE assessments, OH referrals.
• To update the Estates, Health and Safety Manager on progress of all tasks within your area of responsibility.

Estates

• The team also provides the Estates function to the Care Inspectorate so it is expected that there will be some overlap in responsibilities and that the postholder will provide cover for the Estates, Health and Safety Manager and the Estates, Health and Safety Assistant when required.
• Assistance with the management of office moves and relocations as instructed by the Estates, Health and Safety Manager.

People Management

• Demonstrate commitment to the safety and security of the Care Inspectorate’s data, information systems and devices.
• Promote the health, safety and welfare of employees, with responsibility for ensuring that the Care Inspectorate health and safety policies, procedures and practice and legislative requirements are met across the organisation.
• Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work.
• Promote diversity, equality of opportunity, fairness, dignity and trust, ensuring that these principles are upheld across all areas of service delivery.

Relationship Management

• Develop partnerships with appropriate staff, internal and external to the Care Inspectorate to ensure a comprehensive and integrated health and safety management service.
• Model corporate behaviour and demonstrate commitment to organisation values.
• Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient directorate support.
• Promote the principles of collaborative working throughout the organisation and in all working practices in accordance with the Partnership Agreements with the trade unions.
• Ensure effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
• Project a professional image for the Care Inspectorate when dealing with colleagues and external stakeholders.
• Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.

Other Duties

This job may require travel and some overnight stays and unsocial hours.
This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.

Job profile

Job title: Executive Personal Assistant (PA)

Responsible to: Executive and Committee Support Manager

Principle working contacts

• Chair and Board members
• Chief Executive
• Executive Directors
• Strategic Management Group
• Executive and Committee Support Manager
• Executive PA to the Chief Executive and PAs to Executive Directors
• Scottish Government and other external bodies and partners

Job purpose

• To provide high quality confidential PA support to the Executive Director of Corporate and Customer Services and the Chair of the Care Inspectorate Board

Key accountabilities

• Organise, plan and delegate work appropriately to ensure the provision of efficient and highly confidential PA support to the Executive Director of Corporate and Customer Services and the Chair.
• Check and prioritise all email correspondence and meeting invitations on behalf of the Executive Director and the Chair.
• Develop and administer a system for dealing with enquiries on behalf of the Executive Director and the Chair, including composing responses to routine correspondence.
• Maintain appropriate ways of working for supporting the Executive Director of Corporate and Customer Services, the Chair and Board members.
• Manage and co-ordinate the Executive Director’s and Chair’s diaries, making appointments and arranging meetings, events, booking venues, organising catering and hospitality for visitors as necessary.
• Make travel and accommodation arrangements for the Executive Director and the Chair.
• Prepare agendas and collate, check and distribute paperwork for meetings as required.
• Make seminar/conference and other visit arrangements.
• Maintain and ensure that all types of filing systems, registers and records are up to date, including review and updating of the Board’s Register of Interests.
• Attend meetings as required at our head office and at various locations across Scotland, in order to take notes/minutes and prepare action records.
• Assist the Executive and Committee Support Manager in administrative tasks related to Board and Committee meetings.
• Establish good working relationships in regular communication with other officers of the CareInspectorate, external partners and Scottish Government.
• Assist other members of the Executive and Committee Support team when required.
• Assist in the preparation of PowerPoint presentations/speeches as required.
• Provide PA support cover in the absence of the Executive PA to the Chief Executive.
• Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work.

Relationship management

• Ensure productive and smooth working arrangements and protocols between staff delivering businesssupport and all other Care Inspectorate employees.
• Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient executive support.
• DemonstrateacommitmenttotheCareInspectorate’saims,vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
• Ensure effective communication of the Care Inspectorate's work with people who use care services, carers, relatives and advocates.

Other duties

This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties and it is recognised that jobs change and evolve over time. Consequently the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.

This job may also require some travel to other offices of the Care Inspectorate.

Children’s rights, care experience and corporate parenting plan 2024 - 2027

What is corporate parenting

A corporate parent is an organisation or person who has special responsibilities to care experienced babies, infants, children, and young people.

The Care Inspectorate is a corporate parent.

This means we should understand and respond to your needs as any parent should. We will do as much as we can to make sure you feel in control of your life and able to overcome any barriers you face. We must publish detailed corporate parenting plans and reports, collaborate with other corporate parents, follow direction, and provide relevant information to Scottish Ministers.

Care experience

The Children and Young People (Scotland) Act 2014 provide legal definitions for the terms ‘looked-after’ and ‘care-leaver’. Throughout this plan we will use the term ‘care experienced’. This is more inclusive language which many in the care experienced community prefer, as it speaks to the diverse range of experiences and the lifelong impact of care experience. This term includes those looked after at home, or away from home in kinship, foster, residential or secure care.

We made the decision to include:

• those who are adopted
• a lifelong recognition of care experience by removing the age 26 barrier for care experienced individuals being involved in opportunities with the organisation.

Children’s rights

The United Nations Convention on the Rights of the Child (UNCRC) is an international human rights treaty that covers all aspects of children’s lives. The United Nations Conventn the Rights of the Child (Incorporation) (Scotland) Bill was passed by the Scottish Parliament in 2023 and from 16 July 2024 is now a part of Scottish Law.

As a public body, we play a role to support Scottish Government to promote, uphold and fulfil children’s rights and wellbeing across policy and practice for all children and young people, and in particular people where we have responsibility as a Corporate Parent.

The Plan 2024 - 2027

This high-level plan will cover the period April 2024 to December 2027.  It details our commitments and recognises that all staff at the Care Inspectorate are Corporate Parents.  The priority actions and commitments in this plan were consulted on with:

• our young volunteers with care experience 
• children’s rights and care experienced group
• national organisations
• care experienced adults.

They also come from the development areas as noted in the 2021 – 2023 Corporate Parenting triennial report.  

To achieve everything set in this plan, we will: 

Work in partnership

Engage in meaningful participation  

Be trauma informed

Be rights-based

Promote young people's right to continuing care and enduring relationships

 To help us achieve the commitments in the plan, and meet our responsibilities under section 58 of the act, we will be:

• alert to all matters that affect the wellbeing of our children and young people 
• strong when challenging the disadvantages that our children and young people face 
• leaders by driving improvements and working with other corporate parents to raise society’s expectations for our children and young people  
• responsive in how we assess the needs of our children and young people, or any service or support provided 
• active in providing our children and young people with real opportunities within our organisation, so that they grow and develop skills for the future.

Commitment 1: Children’s rights

Promote, uphold, and fulfil children’s rights for all connected by our work, particularly those where we have corporate parenting responsibilities.  

We will:

1. Promote an approach that reduces the use, and eliminates the misuse, of restraint and restrictive practice 

2. Improve the ways children and young people who are connected by our work, can offer / receive feedback and access independent advocacy 

3. Use accessible and inclusive communication with all infants, children and young people
   
   

Commitment 2: Participation

Strengthen our participation and equalities practice to support care experienced individuals.

We will:

1. Work towards acknowledging care experience as a protected characteristic 

2. Work closely with other corporate parents and participate in national groups to share good practice and learning

3. Use the Lundy model of participation to inform how we meaningfully involve individuals. 

Commitment 3: Development

Provide flexible and supportive development, volunteering, and employment opportunities for care experienced individuals.

We will:

1. Deliver a volunteer development scheme 
   
   
2. Provide accessible, supportive, and tailored development opportunities.