Job profile
Job title: Payroll and Workforce Information Assistant
Responsible to: Payroll and Workforce Information Manager
Principal working contacts
- All Human Resources staff
- Finance Assistants/Officers
- Other staff within Corporate and Customer Services Directorate (eg Estates, Health and Safety, ICT)
- Managers and employees of the Care Inspectorate & SSSC
- Third party service providers
Job purpose
To assist in the provision of a payroll advisory and support service for the Care Inspectorate and Scottish Social Services Council.
Key responsibilities
- Process and maintain accurate pay and pension data, including but not limited to:
- All information required for the monthly payroll (eg post/hours changes, starter details, leaver details)
- Employee pensions (processing details, cessations and estimates).
- Act as the first point of contact for payroll and data queries, taking ownership of any issues and referring/escalating these where necessary. This includes, but is not limited to:
- Use of payroll systems
- Employee data and Management Information requests
- Payroll policies, processes or procedures.
- Annual leave and sickness
- Pay, pensions and expenses.
- Working with members of the accounting team, coordinate monthly payroll and pension processing activities.
- Liaise with third party providers where necessary (e.g. payroll services provider, pension scheme provider).
- Support the management information service. This will include presenting the information in a variety of formats (e.g. tables, charts, graphs) using various tools including Microsoft Excel and Power BI. Information provided will include but is not limited to:
- Benchmarking and workforce analysis
- Assurance Reports
- Establishment Control
- Absence
- Performance Review
- Equality Data
- Staff lists
- Process and maintain an up to date and accurate staff record in our payroll and related systems, including but not limited to:
- Core employee details (names, contact details, bank details, emergency contacts, etc)
- Contractual details (core employment details such as hours of work, post holdings, salaries, pensions)
- Attendance and absence details (work patterns, overtime, sickness, annual leave, special leave, flexi time)
- Equality and diversity information
- Other relevant employee information
- Assist with the gathering of information for benchmarking and workforce analysis.
- Assist with the production management information for reporting purposes.
- Assist with the development of and updates to payroll and related systems and processes including:
- Testing
- Design
- Data clean-up and data migration
- Training staff
- Development of guidance and procedure manuals
- Assist in the development of new processes and procedures, making full use of information technology where appropriate.
- Participate in working groups and attend associated meetings, as and when required.
- Undertake any other duties and/or responsibilities commensurate with the nature of the job
- Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work.
People management
- Demonstrate commitment to the safety and security of the Care Inspectorate’s data, information systems and devices.
- Promote the health, safety and welfare of employees, with responsibility for ensuring that the Care Inspectorate health and safety policies, procedures and practice and legislative requirements are met across the team.
- Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work
- Promote diversity, equality of opportunity, fairness, dignity and trust, ensuring that these principles are upheld across all areas of service delivery.
Relationship management
- Model corporate behaviour and demonstrate commitment to organisation values.
- Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient directorate support.
- Promote the principles of collaborative working throughout the organisation and in all working practices in accordance with the Partnership Agreements with the trade unions.
- Ensure effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
- Project a professional image for the Care Inspectorate when dealing with colleagues and external stakeholders.
- Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
Other duties
This job profile is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.
Payroll and Workforce Information Assistant
Job title: Payroll and Workforce Information Assistant
Salary: £30,495 – £32,052
Hours: 35 hours per week
Location: Flexible (Any Care Inspectorate office)
Contract: Permanent
About us
We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices.
We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.
Starting salary
Please bear in mind that new entrants start on the grade minimum for the role. However, we have a generous benefits package which you will find on our website.
About the role
We have a permanent vacancy for a payroll and workforce information assistant to join our busy payroll team.
In this role you will support the provision of workforce information and payroll services at the Care Inspectorate and Scottish Social Services Council (SSSC).
You will maintain staff records, coordinate monthly payroll and pension activity and assist with the design and development of Payroll systems and procedures. You will be the first point of contact for a range of payroll queries.
You will already have significant experience using Microsoft Excel and will have a good head for numbers to run regular reports, analyse data and present in a logical format.
This role would suit somebody with an interest in payroll, accounting, data analysis or ICT.
About you
You will be educated to SCQF Level 6 or have the equivalent skills and experience for this role.
Working in a busy team you will be able to prioritise and manage your workload under guidance and also independently. You will have experience in a customer facing role and have excellent customer service. You will have knowledge and experience with basic payroll functions typical employment related payments and deductions (e.g. salaries, pensions taxes and statutory payments such as maternity pay) and basic knowledge of accounting procedures. You will be confident in the applications associated with the Microsoft office suite which include Microsoft office 365, Excel and Outlook. You will demonstrate the ability to produce work of a consistently high standard, with a strong focus on accuracy and attention to detail.
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Victoria Barter at This email address is being protected from spambots. You need JavaScript enabled to view it.
If you believe that your skills, experience and motivation make you a suitable candidate for this post, please complete the online application form and equal opportunities form by 08:00 on Monday 16 December 2024. CVs will not be accepted.
It is anticipated that interviews will be held on/no sooner than week of 13 January 2025 at our Dundee office.
Job profile
Job title: Strategic Data Officer
Job location: Flexible
Responsible to: Senior Intelligence Analyst
Principal working contacts
- Head of Risk, Intelligence & Professional Standards
- Service Manger Strategic Scrutiny Adults
- Intelligence and Analysis Manager
- Senior Intelligence Analyst
- Information Analysts
- Office Managers
- Admin Officers
- Inspectors
- Strategic Inspectors
- ICT and Information Governance Coordinator
- Contact Centre colleagues
- Managers and employees of the Care Inspectorate
- External agencies/service providers/service users and carers
Job purpose
To support the delivery of a professional intelligence and analytical function for the Care Inspectorate’s Strategic Inspection programmes.
Key responsibilities
Intelligence research, support and coordination
Support the Intelligence Team to provide analytical support for the Care Inspectorate’s Strategic Inspection programmes which includes:
- The maintenance and development of data collection tools to ensure they meet the needs of the inspection programme
- Carry out sample selection using statistical sampling methods
- Identify and summarise key inspection findings in the form of written and visual analysis reports for both internal and external audiences.
- Work collaboratively with colleagues in both the Intelligence team and wider strategic team to identify and resolve data quality issues and improve the programme’s data collection and reporting process.
- Maintain GDPR compliance when working with confidential and sensitive data
- Provide ongoing advice and support to inspection leads and external colleagues when required.
- Undertake such other duties as may be required.
- Promote diversity and equality of opportunity, ensuring that these principles are upheld across all areas of work.
Relationship management
- Develop effective working relationships with the team and with managers and staff across the organisation and externally ensuring effective collaborative and crossdirectorate working.
- Contribute to the continuous development of the Care Inspectorate and support change effectively and creatively.
- Adhere to effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
- Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
Other duties
This job may require some travel. This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.
Person specification
Job title: Strategic Data Officer
Attributes
Experience
Essential:
- Working with large datasets
- Experience in some of the following
- Working with large datasets
- Statistical analysis and reporting
- Data management
- Identifying and resolving data quality issues
- Performance measurement and reporting
- Experience of working with external/internal contacts at all levels
Desirable:
- Experience of working within the social care sector.
- Experience of working with confidential and sensitive data.
- Knowledge of and experience in using the Care Inspectorate’s ICT systems (especially in a strategic context).
Education, qualifications and training
Essential:
- Educated to HNC level or equivalent.
Skills and knowledge
Essential:
- Competent and experienced in the use of MS office packages, particularly in the use of Excel and Word.
- Experienced in working with data to produce accurate, meaningful and well-presented tables and charts of data.
- Effective written and oral communicator.
- Well developed interpersonal skills.
- Good literacy skills.
- Understanding of data quality issues.
Desirable:
- Experience in the use of Excel functions such as lookup formulas and pivot tables.
- Experience of sampling and survey design.
Key performance outcomes
Effective communication
Essential:
- Articulate and positive communicator on a 1-1 basis and in larger groups of all levels both within and external to the organisation.
- Ability to express ideas clearly and concisely and to adapt communication to suit different audiences.
Impact and influence
Essential:
Ability to give realistic advice, based on relevant, up to date and verifiable information.
Evidence of building positive relationships, engaging and collaborating effectively with others internally and externally.
Improvement focus
Essential:
- Identifies gaps in performance and makes appropriate suggestions for improvements.
- Uses knowledge and experience to gather and consolidate information in order to make appropriate changes and improvements.
- The ability and willingness to learn new skills quickly.
Planning and organising
Essential:
- The ability to manage workloads under pressure to tight deadlines.
- The ability to work autonomously with the minimum of supervision
- Involves others where appropriate and optimises resources to achieve desired results.
- Regularly reviews joint goals and targets and reprioritises where necessary.
- Recognises the need to be flexible in order to meet changing priorities.
Flexibility
Essential:
- Demonstrates a flexible, positive approach to work.
- Listens to feedback and ideas from people and takes appropriate and considered action.
- Adapts quickly in a fast-paced environment, adjusting priorities as required.
- Understand where a flexible approach is required.
Team working
Essential:
- Contributes to and supports the work and decisions of the team.
- Contributes to the shared vision and purpose and shares this effectively.
- Works collaboratively with a wide range of teams across the Care Inspectorate and external agencies.
Please note – these are key performance outcomes to be used to recruit into the role. Successful applicants will be assessed against all the performance indicators used in the Performance Development Review System once established in the role.
Person specification
Job title: Finance Officer
Attributes
Experience
Essential:
- Minimum of two years relevant financial experience.
- Demonstrable successful track record in a similar role.
- Experience of working with internal and external contacts at all levels.
Desirable:
- Experience of working in a public sector environment
- Oracle financial systems experience including developing financial statements.
Education, qualifications and training
Essential:
- Finance qualification eg HNC / Association of Accounting Technician (AAT) qualification.
- Candidates without minimum qualification criteria who have significant experience may be considered.
Desirable:
- Degree in a relevant discipline.
Skills and knowledge
Essential:
- Excellent knowledge of Microsoft Office suite, particularly Excel and Word.
- A thorough knowledge of integrated financial accounting systems.
- Understanding of financial controls and financial environment.
- Able to work collaboratively.
- Experience of supporting budget managers in the development and management of their budgets.
- Uses systematic approach to make efficient use of time and manage workload, prioritising own work effectively to meet deadlines and objectives.
- Excellent negotiation and influencing skills. § Good judgement and decision-making skills.
- Ability to analyse numerical and written information and present results in a clear and concise format.
- Ability to understand the limits of their knowledge and experience and knowing when decisions need to be referred to others.
Desirable:
- Analytical experience of providing statistical data.
- Awareness of sustainability and climate change.
Key performance outcomes
Effective communication
Essential:
- Demonstrate clear and concise verbal and written communication skills.
- Selects appropriate communication style and methods depending on the needs and abilities of the audience.
- Portrays a positive image of the organisation when communicating both inside the organisation and externally.
- Ability to explain complex financial information to a range of audiences including non-specialists.
- Listens to feedback and ideas from others and takes appropriate and considered action.
Impact and influence
Essential:
- Demonstrates ability to influence at all levels.
- Ability to give realistic advice, based on relevant, up to date and verifiable information.
- Evidence of building positive relationships, engaging and collaborating effectively with others internally and externally.
Improvement focus
Essential:
- Identifies gaps in process and performance and makes appropriate suggestions for improvements.
- Aware of trends and changes and maintains professional knowledge and skills.
- Uses knowledge and experience to gather and consolidate information in order to make appropriate changes and improvements.
Objective decision-making
Essential:
- Demonstrates analytical and systematic approach to problem solving.
- Ability to make appropriate and realistic judgments, based on professional expertise, relevant, up to date and verifiable information.
- Ability to analyse complex information.
Planning and organising
Essential:
- Involves others where appropriate and optimises resources to achieve desired results.
- Regularly reviews joint goals and targets and reprioritises where necessary.
- Recognises the need to be flexible in order to meet changing priorities.
Team working
Essential:
- Contributes to and supports the work and decisions of the team.
- Contributes to the shared vision and purpose and shares this effectively.
- Able to work independently as well as collaboratively with a wide range of teams across the Care Inspectorate.
- Develops good working relationships at all levels.
Please note – these are key performance outcomes to be used to recruit into the role.
Job profile
Job title: Finance Officer
Responsible to: Accountant
Principal working contacts
- Head of Finance and Corporate Governance
- Finance & Procurement Manager
- Senior Accountant
- Accountant
- Budget holders
- Transactions Manager
- Procurement Officer
- Care Inspectorate finance staff
- External stakeholders
Job purpose
Support the Accountant, Senior Accountant and the Finance and Procurement Manager to deliver a comprehensive finance service to the Care Inspectorate in line with Care Inspectorate policies and procedures.
Key responsibilities
Accounting and other tasks
- Help prepare the annual Care Inspectorate budget.
- Support budget holders with the management of their budgets by holding monthly monitoring meetings, providing budget monitoring information, variance analysis, financial advice, costing information and guidance in line with financial regulations and other financial processes to make sure the operational requirements of the Care Inspectorate are met.
- Provide financial training to budget holders and support staff to make sure they comply with financial processes and procedures.
- Perform monthly reconciliations for suspense accounts, control accounts, bank accounts and monthly fees, investigating and reporting discrepancies as required.
- Prepare and post journals into Oracle Cloud.
- Help produce the Care Inspectorate’s statutory annual accounts and notes, supported by comprehensive working papers and in accordance with the approved timetable, and liaising with auditors providing information and evidence as required.
- Liaise with internal and external audit as required.
- Develop and update procedures for tasks carried out in the role.
- Participate in compliance and best value reviews.
- Assist in the development of new financial and other initiatives from a financial viewpoint.
- Gather financial information for Freedom of Information (FOI) requests, sustainability reporting, Scottish Government returns, VAT returns, statistical returns, performance and benchmarking data.
- Participate in supporting achievement of the Care Inspectorate’s sustainability objectives.
Relationship management
- Model corporate behaviour and demonstrate commitment to organisation values.
- Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient directorate support.
- Ensure effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
- Promote the principles of collaborative working throughout the organisation and in all working practices in accordance with the Partnership Agreements with the trade unions.
- Project a professional image for the Care Inspectorate when dealing with colleagues and external stakeholders.
- Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
Other duties
This job profile is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.
Finance Officer
Job title: Finance Officer
Salary: £31,938 - £35,328
Hours: 35 hours per week
Location: Flexible (Any Care Inspectorate office)
Contract: Permanent
About us
We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices.
We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.
About the role
We are looking to recruit to the role of Finance Officer within our Accounting and Budgeting Team.
Working in a busy team you will:
- help prepare the annual Care Inspectorate budget
- perform monthly reconciliations for suspense, control accounts, bank accounts and monthly fees
- support budget holders with the management of their budgets
- help train and develop finance and non-finance staff
- help produce our statutory annual accounts
- prepare information for financial or statistical returns
About you
You will have a thorough knowledge of integrated financial accounting systems and an understanding of financial controls and financial environment. You will have good judgement and decision-making skills. In addition, you must have excellent IT skills, be able to work to tight deadlines in an organised manner and be able to work effectively as part of a team.
You should hold a finance related qualification (eg HNC, AAT), although candidates with significant relevant experience may be considered.
The successful candidate will be expected to travel to HQ Dundee and on occasion to other offices in Scotland as required.
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Dawn Johnston at This email address is being protected from spambots. You need JavaScript enabled to view it..
If you believe that your skills, experience and motivation make you a suitable candidate for this post, please complete an online application form by 08:00 on Monday 11 November 2024.
It is anticipated that interviews will be held week commencing 2 December 2024.
Health and Safety Officer
Job title: Health and Safety Officer
Salary: £30,495 – £31,740
Hours: 35 hours per week
Location: Flexible (Any Care Inspectorate office)
Contract: Permanent
About the role
We’re looking for a dedicated Health and Safety Officer to join our team and make a real difference. In this key role, you’ll work closely with the Estates and Health and Safety Manager to drive safety excellence across the organisation, ensuring a safe and well-maintained workplace for all employees.
The successful candidate will assist in the provision of professional advice and guidance to employees on managing Health and Safety and discharging their responsibilities to ensure safe working environment and practice. In addition, deliver an excellent estate maintenance service to our internal and external customers.
About you
We are seeking a skilled Health & Safety Officer to join our team. The ideal candidate will bring considerable experience in a similar role, alongside a NEBOSH Certificate in Occupational Safety and Health (or a willingness to undertake this qualification).
- Proven experience in a similar role
- Ability to manage and track compliance with Health & Safety regulation
- Strong organisational skills, with attention to detail
- A proactive approach to problem-solving and incident management
- Maintain accurate maintenance records and statutory Health & Safety documentation
- Raise purchase orders and process receipts when goods/services are received
- Conduct DSE assessments, risk assessments, and assist with initial incident investigations.
- Full UK driving licence with fewer than six penalty points.
Where previous applicants have further skills, experiences and qualifications to enhance their application please consider re-applying.
Starting salary
Please bear in mind that new entrants start on the minimum grade for the role.
However, we have a great benefits package; including flexible working, defined benefit pension scheme (CARE) on a career average basis, family focused policies and a generous annual leave package; starting at 32 days (rising to 37 after five years of service) plus 6 public holidays, to see the many more other benefits Care Inspectorate offer please see our website.
About us
We are a unique Estates, Health and Safety team who provides shared services to the Care Inspectorate and the Scottish Social Services Council (SSSC) at the Compass and Quadrant Houses, Dundee.
We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices.
We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Recruitment team at This email address is being protected from spambots. You need JavaScript enabled to view it..
If you believe that your skills, experience and motivation make you a suitable candidate for this post, please complete the online application form by 08:00 on Monday 13 January 2025.
It is anticipated that interviews will be held on Wednesday 29 January at our Dundee office.
Person specification
Job title: Health and Safety Officer
Attributes
Experience
Essential
- Considerable experience in a similar role.
- Experience of maintaining statutory H&S information, preparing performance information and case management.
- Delivery of a high standard of customer support.
- Communication with all stakeholders including Executive Team, Partnership Forum representatives and staff.
- Completion of DSE Assessments, risk assessments and initial incident investigation.
Education, qualifications and training
Essential
- NEBOSH Certificate in Occupational Safety and Health or be willing to undertake this.
- Full UK driving license with less than six penalty points.
Desirable
- IOSH membership.
- Fire Door Visual Inspector.
Skills and knowledge
Essential
- Excellent working knowledge of all MS Office 365 applications.
- You will have good communication skills with an excellent attitude towards delivering a high standard of customer support to our internal and external customers.
- A general knowledge of health, safety and fire regulations and requirements, as well as data protection.
- Ability to manage conflicting priorities and work to tight deadlines.
- Aptitude for developing effective solutions to health and safety issues.
Desirable
- Working knowledge of MS Teams, Sharepoint
- Experience of MS Forms, Power Automate, Power BI, providing H&S training to others.
Key Performance Outcomes
Effective communication
Essential
- Ability to select appropriate communication, style and methods depending on the needs and abilities of the audience.
- Demonstrate clear and concise verbal and written communication skills.
- Listens actively and questions to check understanding.
Partnership working
Essential
- Respect others, recognise and value difference and diversity and be aware of the impact of your views on others.
- Ability to quickly build rapport and collaborative working relationships with internal and external stakeholders.
Objective decision-making
Essential
- Demonstrates analytical and systematic approach to problem solving.
- Understands the limits of their knowledge and experience and when decisions need to be referred to others.
- Ability to act consistently with Care Inspectorate values to achieve the desired outcomes.
Planning and organising
Essential
- Ability to plan workload effectively in the short, medium and long term in conjunction with others.
- Ability to forward think and be innovative in developing solutions.
- Ability to prioritise effectively and achieve deadlines in a changing environment.
- Demonstrates initiative, drive, and determination to complete tasks and achieve objectives.
Team working
Essential
- Works collaboratively with a wide range of teams across the Care Inspectorate and SSSC.
- Demonstrates personal commitment when working with colleagues.
Personal accountability and responsibility
Essential
- Maintains a high standard of work, ensuring attention to detail, actively seeking out continuous improvement.
- Demonstrates initiative within own area of expertise.
- Takes responsibility for own actions and decisions.
Please note – these are key performance outcomes to be used to recruit into the role.
Successful applicants will be assessed against all the performance indicators used in the Performance Development Review System once established in the role.
Job profile
Job Title: Health and Safety Officer
Responsible to: Estates, Health and Safety Manager
Principal Working Contacts
Head of Finance and Corporate Governance
Estates, Health and Safety Manager
Estates, Health and Safety Assistant
IT Team
Job Purpose
You will be responsible for providing support and assistance to the Estates, Health and Safety Manager in the delivery of the health and safety function; including advising managers and employees on health and safety issues, training, health and safety reporting information and the development of new health and safety policies, guidance, procedures and risk assessments. This role will provide shared services to the Scottish Social Services Council (SSSC) based in Dundee.
Key Accountabilities
Operational Management
Health and Safety
• Promote a positive health and safety culture within the organisation through communication and engagement initiatives.
• To assist in the development, delivery and implementation of the health and safety management system.
• To provide professional advice and guidance to employees on managing Health and Safety and discharging their responsibilities to ensure safe working environment and practice.
• To advise on specialist areas such as stress, lone working and fire precautions.
• To carry out health and safety audits, inspections and risk assessments as directed by the Estates, Health and Safety Manager.
• The review of all risk assessments to check they are completed and to therequired standard and meet regulatory requirements.
• To maintain systems and procedures for recording and analysing all health and safety management information including incident statistics, KPIs, RIDDOR reporting.
• To notify to the Health and Safety Executive if required.
• To ensure that all reported incidents and near misses are recorded, assist in their investigation and record the lessons learned.
• To maintain a record of staff health and safety training and ensure the CI is compliant with the provision of first aiders, fire wardens etc.
• Assist in the implementation of emergency response plans and conduct regular drills in Compass / Quadrant House.
• Organise and deliver health and safety training programs to employees' core safety subjects, risk assessment, display screen equipment, office safety and fire safety and specialist health and safety areas.
• To assist in the provision of Health and Safety progress reports to the Health, Safety and Wellbeing Committee, the Strategic Management Group and the Finance and Resources Committee.
• Completion of DSE assessments both in person and on Teams, recording ofthe results and the selection / purchase of reasonable adjustment equipment.
• To assist in the preparation of the Annual Health and Safety Report.
• To work with the HR operational team in relation to linked subjects – for example, sickness absence, DSE assessments, OH referrals.
• To update the Estates, Health and Safety Manager on progress of all tasks within your area of responsibility.
Estates
• The team also provides the Estates function to the Care Inspectorate so it is expected that there will be some overlap in responsibilities and that the postholder will provide cover for the Estates, Health and Safety Manager and the Estates, Health and Safety Assistant when required.
• Assistance with the management of office moves and relocations as instructed by the Estates, Health and Safety Manager.
People Management
• Demonstrate commitment to the safety and security of the Care Inspectorate’s data, information systems and devices.
• Promote the health, safety and welfare of employees, with responsibility for ensuring that the Care Inspectorate health and safety policies, procedures and practice and legislative requirements are met across the organisation.
• Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work.
• Promote diversity, equality of opportunity, fairness, dignity and trust, ensuring that these principles are upheld across all areas of service delivery.
Relationship Management
• Develop partnerships with appropriate staff, internal and external to the Care Inspectorate to ensure a comprehensive and integrated health and safety management service.
• Model corporate behaviour and demonstrate commitment to organisation values.
• Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient directorate support.
• Promote the principles of collaborative working throughout the organisation and in all working practices in accordance with the Partnership Agreements with the trade unions.
• Ensure effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
• Project a professional image for the Care Inspectorate when dealing with colleagues and external stakeholders.
• Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
Other Duties
This job may require travel and some overnight stays and unsocial hours.
This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.
About Us
Inspector - Early Learning and Childcare (ELC) (0)
The early learning and childcare expansion…
Role: Inspector - Early Learning and Childcare (ELC)
Location: Forth Valley, Borders, Aberdeen and Aberdeenshire, Edinburgh & Glasgow
Salary: £31,083 - £39,069 plus excellent benefits
Hours: 140 hours to be worked over a 4-week period
Contract: Permanent or 2-year secondment (would be considered)
Join us and make a difference – for you, for everyone
It’s our job to ensure care for everyone, everywhere in Scotland is as good as it can be. If you are as passionate about high-quality care as we are, and you’re experienced in your field, we’d love to hear from you.
About us
As a national scrutiny body that supports improvement. We inspect care services and partnerships across Scotland, report on the quality of care people experience, and support improvements in services to facilitate improvements in outcomes for people.
We inspect care services individually. We also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in local areas.
We champion high-quality care whenever we encounter it across the thousands of inspections, we carry out each year, and we work closely with all care providers to support them to improve all the time. We collaborate with other organisations too, supporting improvement across public services. Our work plays a big role in reducing health and social inequalities between people and communities.
We are looking for talented people to join us in making a difference - specialists who understand how to put people’s needs, rights and choices at the heart of delivering social services – and how to lead improvement too. Our 600 staff work with services across the public, voluntary and private sectors. We have offices across Scotland and many of our staff work from home.
About you
Whether early or established in your career, you will share our determination that care, social work and justice services should work well for people – every time. You’ll be confident about what good-quality care looks like and how to deliver it. You’ll be good at analysing information and evidence. You will have excellent writing skills for narrative inspection reports that are clear, concise and focused on outcomes. You will be confident in working with a wide range of people and at supporting and advising on improvement.
You’ll currently be working, or have significant experience in, social care, social work, health, children’s services, early learning, child protection, or community learning and development. You will be registered or eligible to register with a professional body like the SSSC, NMC or GTC.
About the role
Our care inspectors work with care services: childminders, nurseries, care homes, care at home, housing support and a host of other specialist services. A specialist in your field, you may have helped lead a service and have a strong track record in delivering quality. You’ll be adept at leading improvement and influencing others. You will work with people experiencing care, and care service providers, managers and staff.
Why join us?
We strive to be a great employer, knowing that competitive salary, leave and pension schemes are only part of that. We pride ourselves on the values we hold, person-centred; fairness; respect; efficiency and integrity - all supported with a culture of care and kindness.
We believe in collective leadership and innovation. You’ll have a lot of autonomy to manage your own work and use the professional skills you’ve honed during your career – but in new ways. Starting on day one, our learning and development support will help you become confident in the craft of scrutiny and in supporting improvement. Because a lot of your role is about sharing effective practice across Scotland, the impact you can have on experiences and outcomes for people is significant. You will draw on management and leadership skills you’ve developed in the past.
We’re proud to be a progressive, supportive employer – we’re happy to talk about flexible working with you and we’re members of the Disability Confident Scheme, aiming to make the most of the talents disabled people can bring to the workplace.
New appointments will normally be placed on the minimum grade for the role; a higher starting salary may be offered in exceptional circumstances only.
ELC expansion
The Scottish Government is committed to expanding the provision of funded Early Learning and Childcare (ELC) from 600 hours to 1140 hours per year by 2020. The expansion of ELC is aimed to support the reduction in the poverty-related attainment gap and improve long term outcomes for children and families.
Due to the ELC expansion programme we are looking for 7 further ELC Inspectors in addition to the “business as usual” Inspector campaign launched recently.
Principles and aims
The priority for the expansion to 1140 hours is to improve children's outcomes and close the poverty-related attainment gap. In addition, the expansion aims to support parents into work, study or training. The Scottish Government's four principles of the ELC expansion are: quality, flexibility, affordability, and accessibility.
The Scottish Government has stated that quality is 'at the heart' of the expansion and that achieving a high-quality ELC experience for children is a key objective.
Use and provision
A 2018 survey found that the main reason why parents use funded ELC is that they consider it beneficial for their child's learning and development. In addition, parents reported using the funded hours to either work, increase the number of hours they work, or look for work.
Funded ELC in Scotland is delivered by a wide range of providers including nurseries, crèches and playgroups, from across the public, private and third sectors. A small number of childminders also deliver funded ELC, but the Scottish Government hopes this number will increase under the expansion to 1140 hours.
Criteria to apply
- We require you to hold a relevant qualification (minimum SCQF Level 9), register with either the Scottish Social Services Council (SSSC) or any other relevant professional body and undertake PVG checks.
- You must also be prepared to do a Professional Development Award in Scrutiny and Improvement (Social Services) at SCQF level 10 with appropriate support from the organisation.
- You will have a minimum of three years recent and demonstrable management experience in a relevant field. You must also be willing to travel with overnight stays as required.
Before you apply
- Please contact the relevant body directly to resolve any queries you have regarding registration or eligible qualifications for registration (SSSC, NMC and so on) before submitting your application.
- For an informal chat about the job role, please contact (Who?) You or Kim Connolly, Team Manager on 07766133161
- For all other queries, please contact Human Resources at This email address is being protected from spambots. You need JavaScript enabled to view it.
To apply
- If you are interested, please see the minimum criteria to apply as an Inspector and the specific guidance and directions to apply. Thereafter, click on the gateway questions link to apply.
- Your completed application form (campaign number C39 only forms) and equal opportunities form should be returned to This email address is being protected from spambots. You need JavaScript enabled to view it.no later than Monday, 14 October 2019 at 8.00am.
- We anticipate that selection days will take place in the week commencing Monday, 18 November 2019.