Health and Safety Officer
Job title: Health and Safety Officer
Salary: £30,495 – £31,740
Hours: 35 hours per week
Location: Flexible (Any Care Inspectorate office)
Contract: Permanent
About the role
We’re looking for a dedicated Health and Safety Officer to join our team and make a real difference. In this key role, you’ll work closely with the Estates and Health and Safety Manager to drive safety excellence across the organisation, ensuring a safe and well-maintained workplace for all employees.
The successful candidate will assist in the provision of professional advice and guidance to employees on managing Health and Safety and discharging their responsibilities to ensure safe working environment and practice. In addition, deliver an excellent estate maintenance service to our internal and external customers.
About you
We are seeking a skilled Health & Safety Officer to join our team. The ideal candidate will bring considerable experience in a similar role, alongside a NEBOSH Certificate in Occupational Safety and Health (or a willingness to undertake this qualification).
- Proven experience in a similar role
- Ability to manage and track compliance with Health & Safety regulation
- Strong organisational skills, with attention to detail
- A proactive approach to problem-solving and incident management
- Maintain accurate maintenance records and statutory Health & Safety documentation
- Raise purchase orders and process receipts when goods/services are received
- Conduct DSE assessments, risk assessments, and assist with initial incident investigations.
- Full UK driving licence with fewer than six penalty points.
Where previous applicants have further skills, experiences and qualifications to enhance their application please consider re-applying.
Starting salary
Please bear in mind that new entrants start on the minimum grade for the role.
However, we have a great benefits package; including flexible working, defined benefit pension scheme (CARE) on a career average basis, family focused policies and a generous annual leave package; starting at 32 days (rising to 37 after five years of service) plus 6 public holidays, to see the many more other benefits Care Inspectorate offer please see our website.
About us
We are a unique Estates, Health and Safety team who provides shared services to the Care Inspectorate and the Scottish Social Services Council (SSSC) at the Compass and Quadrant Houses, Dundee.
We are the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is that people across Scotland experience high quality care that meets their needs, rights and choices.
We are a scrutiny body that supports improvement. We inspect individual care services and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. Our hybrid working policy gives you the flexibility to mix working from home with attendance at your base office and other work locations, spending no more than 60% of your working time working from home, measured over a 4-week period.
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Recruitment team at This email address is being protected from spambots. You need JavaScript enabled to view it..
If you believe that your skills, experience and motivation make you a suitable candidate for this post, please complete the online application form by 08:00 on Monday 13 January 2025.
It is anticipated that interviews will be held on Wednesday 29 January at our Dundee office.
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Person specification
Job title: Health and Safety Officer
Attributes
Experience
Essential
- Considerable experience in a similar role.
- Experience of maintaining statutory H&S information, preparing performance information and case management.
- Delivery of a high standard of customer support.
- Communication with all stakeholders including Executive Team, Partnership Forum representatives and staff.
- Completion of DSE Assessments, risk assessments and initial incident investigation.
Education, qualifications and training
Essential
- NEBOSH Certificate in Occupational Safety and Health or be willing to undertake this.
- Full UK driving license with less than six penalty points.
Desirable
- IOSH membership.
- Fire Door Visual Inspector.
Skills and knowledge
Essential
- Excellent working knowledge of all MS Office 365 applications.
- You will have good communication skills with an excellent attitude towards delivering a high standard of customer support to our internal and external customers.
- A general knowledge of health, safety and fire regulations and requirements, as well as data protection.
- Ability to manage conflicting priorities and work to tight deadlines.
- Aptitude for developing effective solutions to health and safety issues.
Desirable
- Working knowledge of MS Teams, Sharepoint
- Experience of MS Forms, Power Automate, Power BI, providing H&S training to others.
Key Performance Outcomes
Effective communication
Essential
- Ability to select appropriate communication, style and methods depending on the needs and abilities of the audience.
- Demonstrate clear and concise verbal and written communication skills.
- Listens actively and questions to check understanding.
Partnership working
Essential
- Respect others, recognise and value difference and diversity and be aware of the impact of your views on others.
- Ability to quickly build rapport and collaborative working relationships with internal and external stakeholders.
Objective decision-making
Essential
- Demonstrates analytical and systematic approach to problem solving.
- Understands the limits of their knowledge and experience and when decisions need to be referred to others.
- Ability to act consistently with Care Inspectorate values to achieve the desired outcomes.
Planning and organising
Essential
- Ability to plan workload effectively in the short, medium and long term in conjunction with others.
- Ability to forward think and be innovative in developing solutions.
- Ability to prioritise effectively and achieve deadlines in a changing environment.
- Demonstrates initiative, drive, and determination to complete tasks and achieve objectives.
Team working
Essential
- Works collaboratively with a wide range of teams across the Care Inspectorate and SSSC.
- Demonstrates personal commitment when working with colleagues.
Personal accountability and responsibility
Essential
- Maintains a high standard of work, ensuring attention to detail, actively seeking out continuous improvement.
- Demonstrates initiative within own area of expertise.
- Takes responsibility for own actions and decisions.
Please note – these are key performance outcomes to be used to recruit into the role.
Successful applicants will be assessed against all the performance indicators used in the Performance Development Review System once established in the role.
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Person specification
Job title: Executive Personal Assistant (PA)
Attributes
Experience
Essential:
- Extensivesecretarial/business support
- Experience of interpreting the business conducted at meetings and producing accurateminutestoreflectdiscussionand
- Experienceofproviding secretarial/business support at senior management level.
- Experienceofpreparingbasicreportsfor submission to senior members of staff.
Desirable:
- Ability to develop and produce correspondence and emails on behalf of senior executives.
Education, qualifications and training
Essential:
- Educated to Standard Grade level or equivalent.
Desirable:
- Hold a relevant qualification in administration, and/or secretarial studies e.g. HNC/D or equivalent.
Skills and knowledge
Essential:
- Excellent communication and negotiation
- Excellent organisational, planning and decision making skills.
- Ability to manage conflicting priorities and work to tight deadlines/plan and prioritise workloads.
- Experience of developing processes and procedures.
- Good working knowledge of IT packages including Microsoft Applications and database input.
- Ability to translate plans into action.
Key performance outcomes
Effective communication
Essential:
- Ability to prepare written communication to a high
- Ability to express ideas clearly and concisely and to adapt communication to suit different audiences.
- Ability to form constructive working relationships with people at all levels in the organisation.
- Regularly communicates with and ensures they are accessible to colleagues and key contacts.
- Ability to communicate decisions to colleagues and key contacts.
Objective decision making
Essential:
- Demonstrates ananalytical and systematic approach to problem solving.
- Encourages and supports decisions of colleagues and key contacts.
- Considers Care Inspectorate values in relation to the impact of their decisions.
- Considers the wider context in which the Care Inspectorate operates.
Desirable:
- Ability to expressand present complex information.
Planning and organising
Essential:
- Ability to react to changing priorities and manage conflicting demands.
- Ability to forward plan and prevent any operational difficulties.
- Uses a systematic approach to make efficient use of time and manage workload.
- Recognises the need to be flexible in order to meet changing priorities.
- Follows directions and procedures.
Flexibility
Essential:
- Demonstrates a flexible, positive approach to work.
- Listens to feedback and ideas from people and will take appropriate and considered action.
- Adapts well to change, adjusting priorities as required.
- Ability to apply skills flexibly as required.
Personal accountability and responsibility
Essential:
- Contributes to the development of operational processes and systems.
- Demonstrate initiative, drive and determination to complete tasks and achieve objectives.
- Improve the development and quality of services.
- Takes responsibility for decisions and actions taken.
- Maintains a high standard of work and actively seeks out continuous improvement.
- Demonstrates initiative within own area of expertise.
- Takes responsibility for identifying and addressing areas of personal and professional development.
Please note – these are key performance outcomes to be used to recruit into the role.
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Job profile
Job Title: Health and Safety Officer
Responsible to: Estates, Health and Safety Manager
Principal Working Contacts
Head of Finance and Corporate Governance
Estates, Health and Safety Manager
Estates, Health and Safety Assistant
IT Team
Job Purpose
You will be responsible for providing support and assistance to the Estates, Health and Safety Manager in the delivery of the health and safety function; including advising managers and employees on health and safety issues, training, health and safety reporting information and the development of new health and safety policies, guidance, procedures and risk assessments. This role will provide shared services to the Scottish Social Services Council (SSSC) based in Dundee.
Key Accountabilities
Operational Management
Health and Safety
• Promote a positive health and safety culture within the organisation through communication and engagement initiatives.
• To assist in the development, delivery and implementation of the health and safety management system.
• To provide professional advice and guidance to employees on managing Health and Safety and discharging their responsibilities to ensure safe working environment and practice.
• To advise on specialist areas such as stress, lone working and fire precautions.
• To carry out health and safety audits, inspections and risk assessments as directed by the Estates, Health and Safety Manager.
• The review of all risk assessments to check they are completed and to therequired standard and meet regulatory requirements.
• To maintain systems and procedures for recording and analysing all health and safety management information including incident statistics, KPIs, RIDDOR reporting.
• To notify to the Health and Safety Executive if required.
• To ensure that all reported incidents and near misses are recorded, assist in their investigation and record the lessons learned.
• To maintain a record of staff health and safety training and ensure the CI is compliant with the provision of first aiders, fire wardens etc.
• Assist in the implementation of emergency response plans and conduct regular drills in Compass / Quadrant House.
• Organise and deliver health and safety training programs to employees' core safety subjects, risk assessment, display screen equipment, office safety and fire safety and specialist health and safety areas.
• To assist in the provision of Health and Safety progress reports to the Health, Safety and Wellbeing Committee, the Strategic Management Group and the Finance and Resources Committee.
• Completion of DSE assessments both in person and on Teams, recording ofthe results and the selection / purchase of reasonable adjustment equipment.
• To assist in the preparation of the Annual Health and Safety Report.
• To work with the HR operational team in relation to linked subjects – for example, sickness absence, DSE assessments, OH referrals.
• To update the Estates, Health and Safety Manager on progress of all tasks within your area of responsibility.
Estates
• The team also provides the Estates function to the Care Inspectorate so it is expected that there will be some overlap in responsibilities and that the postholder will provide cover for the Estates, Health and Safety Manager and the Estates, Health and Safety Assistant when required.
• Assistance with the management of office moves and relocations as instructed by the Estates, Health and Safety Manager.
People Management
• Demonstrate commitment to the safety and security of the Care Inspectorate’s data, information systems and devices.
• Promote the health, safety and welfare of employees, with responsibility for ensuring that the Care Inspectorate health and safety policies, procedures and practice and legislative requirements are met across the organisation.
• Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work.
• Promote diversity, equality of opportunity, fairness, dignity and trust, ensuring that these principles are upheld across all areas of service delivery.
Relationship Management
• Develop partnerships with appropriate staff, internal and external to the Care Inspectorate to ensure a comprehensive and integrated health and safety management service.
• Model corporate behaviour and demonstrate commitment to organisation values.
• Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient directorate support.
• Promote the principles of collaborative working throughout the organisation and in all working practices in accordance with the Partnership Agreements with the trade unions.
• Ensure effective working protocols in accordance with the Care Inspectorate’s Communications, Human Resources, Finance, IT and Operations function.
• Project a professional image for the Care Inspectorate when dealing with colleagues and external stakeholders.
• Demonstrate a commitment to the Care Inspectorate’s aims, vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
Other Duties
This job may require travel and some overnight stays and unsocial hours.
This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.
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Job profile
Job title: Executive Personal Assistant (PA)
Responsible to: Executive and Committee Support Manager
Principle working contacts
- Chair and Board members
- Chief Executive
- Executive Directors
- Strategic Management Group
- Executive and Committee Support Manager
- Executive PA to the Chief Executive and PAs to Executive Directors
- Scottish Government and other external bodies and partners
Job purpose
- To provide high quality confidential PA support to the Executive Director of Corporate and Customer Services and the Chair of the Care Inspectorate Board
Key accountabilities
- Organise, plan and delegate work appropriately to ensure the provision of efficient and highly confidential PA support to the Executive Director of Corporate and Customer Services and the Chair.
- Check and prioritise all email correspondence and meeting invitations on behalf of the Executive Director and the Chair.
- Develop and administer a system for dealing with enquiries on behalf of the Executive Director and the Chair, including composing responses to routine correspondence.
- Maintain appropriate ways of working for supporting the Executive Director of Corporate and Customer Services, the Chair and Board members.
- Manage and co-ordinate the Executive Director’s and Chair’s diaries, making appointments and arranging meetings, events, booking venues, organising catering and hospitality for visitors as necessary.
- Make travel and accommodation arrangements for the Executive Director and the Chair.
- Prepare agendas and collate, check and distribute paperwork for meetings as required.
- Make seminar/conference and other visit arrangements.
- Maintain and ensure that all types of filing systems, registers and records are up to date, including review and updating of the Board’s Register of Interests.
- Attend meetings as required at our head office and at various locations across Scotland, in order to take notes/minutes and prepare action records.
- Assist the Executive and Committee Support Manager in administrative tasks related to Board and Committee meetings.
- Establish good working relationships in regular communication with other officers of the CareInspectorate, external partners and Scottish Government.
- Assist other members of the Executive and Committee Support team when required.
- Assist in the preparation of PowerPoint presentations/speeches as required.
- Provide PA support cover in the absence of the Executive PA to the Chief Executive.
- Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work.
Relationship management
- Ensure productive and smooth working arrangements and protocols between staff delivering businesssupport and all other Care Inspectorate employees.
- Develop and maintain constructive and co-operative working relationships with internal and external stakeholders to ensure effective and efficient executive support.
- DemonstrateacommitmenttotheCareInspectorate’saims,vision and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
- Ensure effective communication of the Care Inspectorate's work with people who use care services, carers, relatives and advocates.
Other duties
This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties and it is recognised that jobs change and evolve over time. Consequently the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.
This job may also require some travel to other offices of the Care Inspectorate.
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